With minimum direction, the Administrative Assistant handles all administrative duties for the Chief Programming Officer & EVP and lends support as needed to other assistants.
Responsibilities
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Draft and edit correspondence, memos, reports, and presentations; ensure accuracy and consistency through proofreading and copyediting.
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Schedule and maintain calendars, appointments, meetings, and travel itineraries; anticipate changes and prepare meeting materials, charts, and other required documents.
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Handle incoming calls and greet visitors with professionalism; respond to inquiries and refer them appropriately.
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Serve as liaison between the Chief Programming Officer & EVP and internal teams, external stakeholders, and direct reports. Partner with other areas to ensure smooth communication and operational alignment.
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Distribute timely updates and information across the organization regarding programs and initiatives.
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Coordinate and track documentation requiring approval, including attendance sheets, travel, and expense reports; follow up with team members to ensure timely completion.
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Conduct research on media and entertainment industry topics to support programming and strategic initiatives.
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Maintain and update daily/weekly/monthly documents, including agendas, program status reports, event trackers, calendars, charts, and databases. Take minutes and track follow-up items when needed.
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Provide logistical support for programs and events, including on-site assistance.
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Maintain an organized filing system (digital and physical) for easy access to key documents and records.
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Manage projects using collaboration tools such as Airtable.
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Assist and support special projects and perform other duties as assigned.
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Exceptionally organized with the ability to meet deadlines, manage multiple priorities, and deliver high-quality results.
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Proactive, high-energy team player with great initiative and collaborative spirit.
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Strong sense of ownership and accountability for assigned tasks.
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Positive, professional demeanor with excellent interpersonal and administrative skills.
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Independent thinker with strong problem-solving skills.
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Strong attention to detail and follow-up.
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Ability to research, compile, and present clear and actionable information.
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Resourcefulness and creativity.
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1–2 years of administrative experience in a fast-paced, deadline-driven environment.
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Excellent organizational and multitasking skills with meticulous attention to detail.
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Strong written and verbal communication skills, with ability to draft, proof, and edit documents professionally.
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Professional, polished, and welcoming demeanor in all interactions.
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Ability to foster strong relationships with internal and external stakeholders.
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Strong research and reporting skills.
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Proficiency in MS Word, Excel, PowerPoint, and SharePoint; experience with project management or database tools a plus.
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Entrepreneurial mindset and enthusiasm for the evolving media and entertainment landscape.
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Strong work ethic and preference for in-office collaboration in a high-energy environment.
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Ability to work flexible hours, including evenings, weekends, and holidays as needed.
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Bachelor’s degree from an accredited institution.
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Bilingual fluency in Spanish a plus.
**We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, ethnic origin, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.**
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